Implementation
How to Implement an Internal Reporting Channel in Poland (Ustawa o ochronie sygnalistów)
Step-by-step guide to launching a compliant channel under Ustawa o ochronie sygnalistów in Poland.
Author: Alexandru Cojoaca
“Entities with 50 or more workers shall establish internal reporting channels.”
Email vs QReportly
| Feature | Generic email | QReportly |
|---|---|---|
| True anonymity | No — metadata exposed | Yes — IP stripped |
| 7-day acknowledgement | Manual | Automatic |
| Electronic register | No | Auto-generated |
| EU hosting / GDPR | Variable | EU-only, DPA included |
| Setup time | Weeks (IT) | Minutes |
| Price (up to 100 employees) | Hidden IT cost | From €49–169/month |
Essential legal requirements
In Poland, Ustawa o ochronie sygnalistów transposes Directive (EU) 2019/1937. The channel must allow confidential or anonymous reports, with 7-day acknowledgement of receipt.
- Independent designated person
- Electronic report register
- Protection against retaliation
- Clear employee communication
Implementation steps
- 1
Designate officer
Appoint the designated person under national transposition law.
- 2
Activate QReportly
Account → country → size → secure channel setup.
- 3
Electronic register
Platform auto-generates the register required by Directive 2019/1937.
- 4
Inform employees
Distribute QR poster and internal policy aligned with local law.
- 5
Track deadlines
Alert for the 7-day acknowledgement deadline.
FAQ
- How to implement a channel under Ustawa o ochronie sygnalistów?
- QReportly account → designated officer → QR → employee notice. Register and 7-day acknowledgement are automated.
- How long does it take?
- Under 30 minutes for most organisations.