Poland compliance
Internal Reporting Channel for Poland
Compliant with Poland's Act on the Protection of Whistleblowers. Secure channel with electronic register and Polish legal templates.
Built for EU Whistleblower Directive 2019/1937 and GDPR: encryption in transit and at rest, EU data residency, and a reporting channel designed so designated persons can meet statutory deadlines.
Ustawa o ochronie sygnalistów · Transposition of EU Directive 2019/1937
This page is for organisations under Poland’s Act on the Protection of Whistleblowers (transposing Directive 2019/1937). It is not legal advice.
Since 25 September 2024 the Polish Whistleblower Act fully applies to entities with at least 50 workers.
Controls CISOs, DPOs and general counsel can verify
- Row Level Security
- Organisation data is isolated in Postgres with row-level access rules. Officers only see cases for companies they are authorised to handle.
- Mandatory TOTP MFA
- Administrators and designated persons must enrol an authenticator app (Google Authenticator, Microsoft Authenticator or Authy) before using the dashboard.
- Immutable consent & audit trail
- Clickwrap acceptance of Terms, Privacy Policy and DPA is stored with timestamp, version and client metadata — not a silent checkbox.
- Private evidence vault
- Report attachments sit in private object storage, downloaded only by authorised officers over authenticated sessions — not public URLs.
Scope in Poland
- Employers with 50+ employees
- Public sector entities
- Regulated sector organisations
Key requirements
Polish law requires internal reporting procedures, protection of whistleblower identity, 7-day acknowledgement and 3-month response deadlines.
QReportly for Polish organisations
Polish-language interface, EU hosting, automatic register, free legal templates, email notification on new reports and multi-organisation management. From €49/month.
How report data is handled
Case content is processed only to operate the internal reporting channel for your organisation.
We do not use whistleblowing reports for advertising or product marketing. Your organisation remains the controller of the cases. Officers open files only after authentication; dashboard users must complete TOTP. Attachments stay in a private vault, not on public links.
Encryption and EU hosting
- TLS 1.3 in transit
- Browser and API traffic is encrypted in transit with modern TLS. The public reporting channel does not load advertising cookies.
- AES-256-GCM at rest
- Application secrets and stored payloads use authenticated encryption at rest. TOTP secrets are stored encrypted, not as plaintext.
- EU region (Frankfurt / Supabase)
- Primary application database is hosted in the EU (Frankfurt via Supabase). We do not advertise a second production region we do not operate.
Contracting entity
QReportly is operated by Qreportly LLC, a Wyoming (USA) limited liability company (30 N Gould St Ste R, Sheridan, WY 82801). Cross-border SaaS contracts and an EU-hosted production database give enterprise buyers a clear operator, a clear processor location, and a signed DPA.
What the platform automates
- 7-day acknowledgement
- The product can send the statutory acknowledgement of receipt automatically. The legal duty still sits with the organisation.
- Electronic reporting register
- Closed cases can be exported as a register PDF and as an individual official case file — without the whistleblower’s secret access key.
- Secure channel & QR poster
- Employees reach the form from a jurisdiction-adapted poster. Demo reports stay out of the official register.
- Two-step verification
- Dashboard access requires TOTP after sign-in, so a stolen password is not enough to open confidential cases.
Published prices for this country
Same product in every market. The list price follows the organisation’s registered country — not the visitor’s browser language.
0–100 employees
49 €
/ month
100–250 employees
79 €
/ month
250–500 employees
119 €
/ month
500+ employees
from169 €
/ month
500+ starts at this floor, then +20 € per 100 extra employees in this market.
List prices in every QReportly market
No hidden regional mark-ups beyond the published zones. 500+ is a floor price, then a published block per 100 extra employees.
Romania (East zone): €24 / €39 / €59 / from €89 per month for 0–100 / 100–250 / 250–500 / 500+ employees. Do not quote the English homepage cards as Romania prices.
EUR, net. Same product in every market. Setup €0. Monthly, 6-month (−10%), or annual (10 × monthly).
| Market / country | Zone | 0–100 | 100–250 | 250–500 | 500+ | Extra / 100 above 500 |
|---|---|---|---|---|---|---|
| Romania (RO) | East (RO, BG, HU) | €24 / month | €39 / month | €59 / month | from €89 / month | +€10 |
| Bulgaria (BG) | East (RO, BG, HU) | €24 / month | €39 / month | €59 / month | from €89 / month | +€10 |
| Hungary (HU) | East (RO, BG, HU) | €24 / month | €39 / month | €59 / month | from €89 / month | +€10 |
| Spain (ES) | Middle (ES, IT, PL) | €49 / month | €79 / month | €119 / month | from €169 / month | +€20 |
| Italy (IT) | Middle (ES, IT, PL) | €49 / month | €79 / month | €119 / month | from €169 / month | +€20 |
| Poland (PL) | Middle (ES, IT, PL) | €49 / month | €79 / month | €119 / month | from €169 / month | +€20 |
| Germany (DE) | West (DE, other EU) | €79 / month | €129 / month | €199 / month | from €299 / month | +€35 |
| Other EU (default) (EU) | West (DE, other EU) | €79 / month | €129 / month | €199 / month | from €299 / month | +€35 |
500+ is a floor at 500 employees, then +€10 / +€20 / +€35 per 100 extra employees (East / Middle / West).
“The entity accepts the report and, within 7 days, confirms receipt to the whistleblower.”
The platform supplies the internal channel, register and deadline tracking. Internal procedures, the designated person, and retaliation protection remain the employer’s duties.
Questions specific to this Member State
- Who is typically in scope in Poland?
- Employers with 50+ employees, public-sector entities and regulated-sector organisations, as framed by the Polish whistleblower act. Confirm with Polish counsel.
- Is the electronic register a legal filing?
- It is the product’s case register for inspections. It is not a filing with a Polish authority and not a legal opinion that your procedure is complete.
- 7-day acknowledgement?
- The product can automate the acknowledgement message. The legal duty remains with the organisation if nobody acts.
Official sources
Deploy your Polish reporting channel
Polish-language channel and register. Statutory duties stay with the employer.